Pitt | Swanson Engineering
Presenter Instructions

Instructions for Oral Presentations:

  • All oral presenters will pre-record and upload their presentations by August 28, 2020 in the Sharefile Folder (instructions for recording in Zoom and PPT are given below).
  • Each recorded talk will be restricted to 15 minutes (pre-recorded) followed by 5 minutes for Q&A (during Zoom session).
  • Please Test your audio and video on the Zoom Test site in (https://zoom.us/test) prior to the conference (video not required).
  • 10-15 minutes prior to the presentation, the speaker must sign in to his/her PCC provided Zoom Session.
  • Each session will proceed in the order identified in the conference program schedule.
    Session Co-Chairs and conference staff will manage the presentations, introduce each presentation, and play the pre-recorded presentations.
  • After you login for your presentation, please introduce yourself to the Session Co-Chairs (use the chat if a presentation is in session).
  • Each session will be presented in its own unique virtual conference room. Check the conference program for login instructions for your session.
  • A 5-minutes Q&A session will follow your presentation. The Session Co-Chairs will present the questions submitted by participants in the chat and any questions submitted in advance.

Pre-Recording Video Instructions (Oral Presentations ONLY)

  • Pre-record your presentation and submit the video file by August 28, 2020 at the following link and submit the file to Kristen Harper:
    https://pittsburghcoalconference.sharefile.com/filedrop/dxc45d6a-2a28-43f6-83fe-f066a51bc5bd *Once you see the word "Uploaded" next to your file- your presentation has been received*
  • Upload image
  • Preferred format is M-PEG 4/MP4
  • Name the file with the presenting author name
  • The presentation is restricted to 15 minutes. Do not upload a file that is longer than 15 minutes.
  • Do not include any unpublished data in your presentation. For example, if you have data that would involve application for a patent later, please do not include it in your presentation. 
  • Here are 2 options for recording your presentation:
  1. PowerPoint with audio (requires microphone): Record voice audio over your PowerPoint slides and save as a video file.1. PowerPoint with audio (requires microphone): Record voice audio over your PowerPoint slides and save as a video file.

• In your PowerPoint Presentation, select “Slide Show” > “Record Slide Show”

• PowerPoint will begin recording your audio over your slides.

• Complete the presentation.

• After the final slide is viewed, the recording will end. (To end the recording manually - click the “x” on the recording box (top left) to stop recording.)

• Save the file as an MPEG-4 Video

• Submit the video to the PCC

• Tutorials:

https://support.microsoft.com/en-us/office/video-record-presentations-2570dff5-f81c-40bc-b404-e04e95ffab33

https://www.youtube.com/watch?v=83L8BleVBVo

2. Zoom presentation recording (requires microphone or ability to call-in to Zoom call)

• Download Zoom and create a FREE account (if you do not have an account already)
• Open Zoom
• Click “New meeting”
• Join with computer audio (or microphone/phone if you are using those)
• Open your PowerPoint Presentation
• Go back to Zoom - Share your screen
• Begin recording in Zoom
• Go back to PowerPoint - Present your presentation
• On Zoom panel, click “Stop Recording”
• On Zoom panel, click “Stop Sharing”
• End the Zoom meeting
• Save the video file and preview your video (The MP4 file is the video recording)
• Submit the video to the PCC
• Tutorial:

https://www.youtube.com/watch?v=xHH5JEsa6B4 


Instructions for Poster Presentations:

  • Submit your PowerPoint PDF file by August 28, 2020 at the following link and submit the file to Kristen Harper: https://pittsburghcoalconference.sharefile.com/filedrop/dxc45d6a-2a28-43f6-83fe-f066a51bc5bd
  • All poster presenters will create their poster as PowerPoint slides and save it as a PDF (unsecured).
  • Include technical poster content sections in the PPT slides such as Objective, Body, Conclusions/Results, etc. There is no limit to the number of slides.
  • Name the file with the presenting author name.
  • The Poster Session will be presented in its own unique virtual conference room. Check the conference program for login instructions for your session.
  • During the 20 minute poster presentation, conference staff will display your poster content for 20 minutes (no audio) for conference attendees to view.
  • 10-15 minutes prior to the poster Q & A discussion session, the presenter must sign in to his/her PCC provided Zoom Poster Session.
  • After you login at the time of your poster, please introduce yourself to the Session Co-Chairs (use the chat if a presentation is in session).
  • During the Poster Session Q & A discussion, Session Co-Chairs will present questions submitted by conference attendees and poster presenters will answer the questions.
  • Please check your audio on the Zoom Test site (https://zoom.us/test) prior to the conference (video not required).

Zoom Meeting Tips:

  • Visit https://zoom.us/ to create FREE account (if you don’t already have one).
  • Download the Zoom program to obtain the best experience. (Resources > Download Zoom Client).
    • If you cannot download the Zoom program, you can join on the Zoom website. You must have the latest versions of Google Chrome, Firefox, Microsoft Edge, or Safari. Internet Explorer is not supported.
  • Test Zoom ahead of time, make sure you can use your audio on Zoom (https://zoom.us/test).
  • Mute your Zoom session or phone when not in use.
  • If using video (not required):
    • Avoid bright lights and windows behind you.
    • Natural light or a light in front of you (on your face) will provide for a better image.